The arrangements for election or appointment to the Council vary depending upon the class of membership.
Members in classes (a) to (c): Heads of Colleges, Professors and Readers, and Members of the Regent House
Members in these classes are elected by the Regent House and are elected to serve for four years; in accordance with Special Ordinance A (ii) 1, an election of half the members in each class is held during Full Michaelmas Term in each alternate year. This ensures that members within a particular category do not all finish their term of membership at the same time, and enables newly elected members to work alongside more experienced members.
For category (a), any Heads of Colleges are eligible to stand; for category (b), any University Professors or Readers are eligible; and for category (c), any member of the Regent House may stand for election; in all classes, that is, so long as they comply with the nomination procedure (outlined in Regulations 1 to 7 for election to the Council).
The election procedure
A notice regarding the election is published in the Reporter, usually around the beginning of October for the Michaelmas Term elections, or whenever a vacancy arises for bye-elections. The notice outlines the procedure for nominations, the election timetable, and who to contact for further information. Candidates are required to send to the Vice-Chancellor a statement signed by two members of the Regent House nominating the candidate for election, along with a statement signed by the candidate certifying that he or she consents to be nominated. A curriculum vitae should also be submitted on the same date; if more nominations are received than there are vacancies, and an election is called, this curriculum vitae is then circulated to the Regent House along with the voting papers. If at any election, the total number of vacancies isn’t filled, the Vice-Chancellor arranges a further election.
Members in class (d) – three students, of whom at least one shall be a graduate student
Members in this category are elected by the students in the University, to serve for one year as from 1 July next following the election.
Since 2013, elections to the Council have been combined with the election of the Union Presidents, meaning (provided the student is eligible) the person elected by the student bodies as GU President and as CUSU President is also elected to the Council. One other student is also elected by the student body to the Council.
The election procedure
The election procedure for student members of the Council is handled in its entirety by the student unions, CUSU and GU. Students interested in standing for election should find information on their respective union website or contact their union President:
Members in class (e) – four external members
Members in this class are appointed by Grace of the Regent House, on the nomination of the Council. They are appointed to serve for four years from 1 January in a year when the calendar year is odd; the appointment of half the members in this class takes place in each alternate year, to ensure a smooth transition between members.
The appointment procedure
By Ordinance, the Council has discharged its duty of making nominations to a Nominating Committee. The composition of and regulations for this Nominating Committee are also prescribed by Ordinance. The Nominating Committee publically advertises its intention to make a nomination (in the Reporter). Once nominations have been received and considered by the Nominating Committee, it then submits a recommended name to the Council for each vacancy, along with a statement by that person that s/he consents to be nominated and to serve (if appointed by Grace).
Once the Council receives and considers the nominations, a Grace promoting the nominations is then published in the Reporter. The Grace is then approved or rejected in the usual way.
Notice calling for expressions of interest and suggestions of suitable candidates by members of the University, and listing members of the Nominating Committee (dated 16 July 2012)
Grace promoting the appointment of nominated external members (dated 24 October 2012)