Ballots are votes on matters for decision by the Regent House; they are typically held on Graces that propose major change, prove controversial, or are on matters of significant importance to the University, as well as on elections to the Council (and other bodies) when there is more than one eligible candidate. Recent ballots have concerned important strategic and governance issues, such as undergraduate fees and access, the employer justified retirement age, the management and governance of sport within the University, and the North West Cambridge project.
A vote may be called by a request supported by at least 25 members of the Regent House, or the Council itself can decide that a matter be determined by ballot. When a ballot is to be held, the arrangements for voting are announced in the Reporter. All members of the Regent House are eligible to vote, and voting information is automatically sent out to all members.
Since 1 January 2015, voting in ballots of the Regent House has been conducted electronically. Members of the Regent House receive email notification of each ballot, with a link to further information available online, including fly-sheets, candidate statements and the voting portal. Members cast their votes by using their CRSids and passwords used to access their Raven accounts to log in to the secure voting portal. Members of the Regent House who have opted out of online voting receive hard-copy ballot papers and supporting materials in the post for the year until the next promulgation of the Roll in November.