How do I vote in a ballot?
If you are on the Roll of the Regent House, you will
automatically be sent voting information and instructions about how to cast
your vote. Since January 2015 voting in ballots has been conducted electronically, although members who opt-in by the notified deadline may continue to receive hardcopy ballot papers.
do I opt out of voting online?
You can register to receive hardcopy
voting papers and materials to an address to which the University Messenger
Service delivers (or an address in the UK if you are an external member) by
emailing firstname.lastname@example.org or contacting the University
Draftsman, Registrary’s Office, Old Schools. Requests to opt out of online
voting received by early November apply for the year running from the date of
the next promulgation of the Roll of the Regent House on the fifth weekday in
November. If you wish to continue receiving hard-copy voting papers, you will need
to renew your request to opt out each year; a reminder will be sent to you.
Can I vote if my name doesn’t appear on the promulgated Roll
of the Regent House?
Only those people whose names appear on the Roll of the
Regent House when it is promulgated on the fifth weekday in November have
voting rights. Names are added to the Roll once a year, so the names of those
who become eligible for membership of the Regent House after promulgation of
the Roll will be published on the proposed Roll in October of the following
How do I check if I am eligible to vote?
You can check if you are a member of the Regent House by
looking at the most recent promulgated Roll published in the Reporter.
[NB the Roll of the Regent House is different to the List of Members of the Faculties, which is included in the same Reporter Special but serves a different purpose.]
do I obtain a password to access my Raven account?
All members of the Regent House have
been issued with passwords to access their Raven accounts. Further information, including how to reset
your password, is available on the University Information Services website.
How is the vote conducted?
Civica Election Services (CES, which acquired Electoral Reform Services Group in December 2018) provides
voting services in ballots of the Regent House. Members cast their votes using
CES’s secure voting portal or return completed voting papers to CES in the
post. After voting has closed, CES verify the final count of both online and paper
votes by applying the University’s Single Transferrable Vote regulations and
submit a report to the Returning Officer, who reviews and confirms the outcome
of the vote. The announcement of the results is published in the Reporter showing a break-down of the
votes cast. Voting is confidential; no member of the Governance and Compliance Division or the Returning Officer has access to information on how an individual has voted.
What is a fly-sheet?
A fly-sheet is a statement outlining the
views of ten or more Regent House members on a matter which has been put
to a ballot; the statement is submitted to the Registrary and circulated with the voting papers.
Who should I contact if I have a query about the Roll?
All queries about the Roll should be submitted to Julia
Copson, the Clerk of the Roll of the Regent House (email email@example.com).
Who should I contact if I have a query about a ballot or a fly-sheet?
Questions relating to ballots or fly-sheets should be directed to the University Draftsman, Ceri Benton (email University.Draftsman@admin.cam.ac.uk).