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Discussions


Discussions are an important part of the University’s decision-making process, providing a forum in which members of the University may comment on Reports submitted to the University by, for example, the Council or the General Board, or on topics of concern raised formally by members of the Regent House.  

When and where

Discussions usually take place fortnightly at 2 p.m. on Tuesdays during term-time and are traditionally held in the Senate-House (although they relocate during the examination period). A Notice issued by the Vice-Chancellor listing the items put forward for each Discussion is published in the Reporter usually two weeks beforehand.

Role

Discussions are an important means by which the central executive and policy-making bodies of the University receive feedback on proposals. Members of the University may attend and contribute remarks, which are then published to the University in the Reporter. The University Council or other originating body considers the remarks made and may opt to respond by publishing a Notice in the Reporter. The discussion of Reports takes place before the approval of recommendations is sought from the Regent House; proposals can therefore be varied or even withdrawn as a result of remarks made.

Format

The term ‘Discussion’ is somewhat misleading. Remarks made are in the form of prepared speeches and there is no live debate as such. Discussions have long been part of the democratic tradition of the University, and as a result the format is formal. Proceedings are chaired by the Vice-Chancellor (or a duly appointed deputy), with Proctors and the Registrary (or appointed deputy) in attendance. Academical dress is worn by those entitled to wear it and the proceedings follow a set format.

Attendance and entitlement to speak

Under Regulations 2 and 3 for Discussions in the Statutes and Ordinances, the following may attend and take part in a Discussion:

  • Members of the Regent House

  • Graduates of the University

  • Members of the Faculties

  • Persons in statu pupillari (i.e. current students)

  • Other persons authorised by the Vice-Chancellor