A. The Estates Technical Sub-Committee (ETSC)
shall be a sub-committee of the Estates Committee.
It
shall
be the duty of the ETSC:
a. within the terms of sites and buildings regulations
approved
by the Council, the Finance Committee, and the General Board from time to time:
i.
to consider and give technical approvals for building proposals submitted
to them in accordance with
regulations for sites and buildings approved by the Council, the Finance
Committee, and the General Board;
ii.
to consider and give funding approvals for building proposals within a
budget of up to £3m (“minor works”), including
contributions from the Minor Works Fund;
iii.
to consider and give such approvals as it thinks fit for the delegation
of responsibility for maintenance and building work; and
iv.
to provide assurance of
the statutory compliance of the operational estate;
b. to maintain
general oversight over the technical aspects of the erection of any new
building or the alteration of any existing building;
c. to advise on the annual budget needed for
maintenance and other non-payroll expenditure on the operational estate;
d. to perform such other duties as the Estates
Committee may from time to time direct.
B. No business may be transacted unless a quorum of at
least four members is in attendance.
C. In any vote, each member in attendance at the meeting
shall have a single vote and voting shall be decided by a simple majority of the
members in attendance. If
two sides receive an equal number of votes, the Chair may make a second,
casting
vote.
D. The ETSC
may approve business between meetings by circulation, except that no business
shall be approved by circulation
if any member requests that it be discussed at a meeting.
When
a decision is sought
by circulation,
the Secretary will indicate
the date and time by which the business will be deemed
approved and – in each case – whether an
active response is required.
E. The Chair of the ETSC
shall have delegated authority to act for the sub-committee
between meetings in urgent, minor or
straightforward cases, reporting in full to the next meeting. All decisions
made under delegation shall be
reported
to the ETSC.
F. The ETSC may convene
a sub-group to take decisions on minor works
projects within parameters (e.g.
cost, complexity) to be determined
by the ETSC.
All
decisions made shall be reported to the ETSC.
G. The Secretary shall have delegated authority to determine
matters on behalf of the ETSC,
with limits set and periodically reviewed by the ETSC.
All decisions made under delegation shall be reported to the ETSC.